All There Is to Know About Document Shredding

Information security has continuously been a concern and growing threat for many businesses. Therefore, document destruction has become one of the most effective ways to protect business information. That's because many business documents contain sensitive and personal data that can result in identity theft and other threats if they fall into the wrong hands. And one of the most cost-effective and quickest ways to shred business documents is to shred them.

Shredding comes in many forms. In addition, there are different shredding services available. Therefore, you will need to do your due diligence to understand how different shredding techniques work and how best to use shredding services to protect your information. With that in mind, here are a few things you need to know about document shredding.

Understand The Regulations That Apply to Your Business

Strict laws exist regarding collecting and destroying sensitive information like personal information. Therefore, it's your responsibility to ensure that your business complies with these regulations. For instance, it's imperative to use document destruction techniques that prevent any sensitive information destroyed from being reconstituted or reconstructed in any way. In addition, there could be a legal minimum time frame to keep certain documents.

What's more, any documents you destroy must no longer be needed for any ongoing accountability or business purposes. Therefore, it is essential to know and understand all the regulations that apply to your business to plan your shredding routines properly. That's because carelessly discarding sensitive business information puts your customers' and business' identities at risk. In addition, it can make you liable to significant fines.

Choose Document Shredding Services Wisely

Your choice of document shredding services also matters. Generally, the primary document shredding services include on-site shredding, off-site shredding and drop-off shredding. As the name implies, on-site shredding takes place on your premises. You don't have to worry about your documents leaving your business premises, which is ideal if you have a large volume of documents to destroy and want that extra level of satisfaction.

On the other hand, off-site shredding takes place at a different shredding facility. Usually, it's a more cost-effective option. Most companies providing off-site shredding services will often offer top-notch security, including the issuance of destruction certificates that verify that your documents were destroyed in compliance with all applicable laws. However, off-site shredding tends to be more vulnerable to security issues than on-site shredding. And if you only need occasional, small-batch document shredding, go for drop-off shredding services. All you need to do is drop off your documents at a shredding facility for processing and destruction.

Practise Regular Shredding

Lousy document shredding practices can create significant and costly problems for your business. Therefore, practise regular shredding to protect your business's sensitive information, free up office space and prevent fire hazards, among other benefits. Contact a local document shredding service near you to learn more.